Hello and goodbye Litfolk as this is the last website post from this committee of the Literary Society!
We’d all like to thank our members for their involvement, patience and enthusiasm over the year. Your contributions have not gone unappreciated and we hope you all have enjoyed it at least as much as we have!
The only thing left to do is to pass the Watch to a new committee, which could include you. The final event of this committee is our Annual General Meeting which will include the election of a new committee and will be followed by the final Speakeasy of the year! The AGM will take place from 8pm at James Toner’s Pub on Baggot Street, this Thursday 22nd of March.
The positions are open to any fully paid member of the society and we positively encourage new blood!
The elections will be for the 7 Ordinary Committee Members and the 5 Officers; Chairperson, Treasurer, Secretary, Public Relations Officer, Librarian.
Here is an outline of what the positions entail:
The Role of Committee Members
- All committee members shall:
Be answerable to committee.
Attend all committee meetings.
Attend all society events when possible.
Attend all training provided by the CSC or other bodies when deemed appropriate.
Help officers in the execution of their duties.
Have a responsibility to promote the society in the college.
Have a responsibility for the general upkeep of the society room.
- Volunteer for library hours when appropriate.
- All committee members shall:
b. In addition to all the duties and responsibilities of a committee member, those named below shall fufill the listed duties.
1. The Chairperson shall:
i. Oversee the general running of the society.
ii. Chair all committee meetings including any EGMs or AGMs.
iii.Cast the deciding vote in all hung votes with the exception of fiscal issues in which the treasurer shall retain the right of veto.
iv. Represent the society in all dealings with the college.
v. Run all sub committees set up by the committee unless delegated to another member of the committee.
vi. Conduct a review of the society each year with members of the committee each semester.
vii.Prepare a handbook to be passed on to their successor.
2.The Secretary shall:
i. Be responsible for all correspondence of the Society.
ii. Take and record the minutes of all meetings of the Society and of the Committee.
iii. Promptly send out minutes from all meetings to relevant parties within 48 hours of the meeting ending.
iv. Provide the secretary of the CSC with a written record of the Society’s activities during his/her term of office not later than the date set by the CSC for submission of this report.
v. Inform the CSC promptly of any changes to the constitution of the society.
vi. Keep a record of membership that is up-to-date.
vii.Send out the weekly email outlining the society’s weekly events.
viii.Prepare a handbook for their successor.
3. The Treasurer shall:
i.Be responsible for all finances of the Society, and have final say on all matters of expenditure of the funds of the Society remaining conscious of the consensus of the Committee of the Society.
ii. Be responsible for the collection of annual subscriptions from society members.
Iii.Be responsible for maintaining the society accounts.
iv. Have the duty of conducting routine communication with the CSC on financial matters including the provision of estimates of expenditure.
v. Prepare the grant application for submission to the CSC promptly each year.
vi. Prepare a bi-annual report on the society’s finances for presentation to the committee.
vii.Prepare a handbook for their successor.
4. The P.R.O. shall:
i. Be responsible for all facets of the society’s promotion.
ii. Maintain the society’s website and social media accounts.
iii. Organise and oversee the design, printing and distribution of all the society’s printed materials including but not limited to posters, membership cards and leaflets.
iv. Prepare a handbook for their successor.
5. The Librarian shall:
i.Be responsible for maintaining the library.
ii. Be responsible for the cataloguing of the library.
iii. Keep an accurate record of all items on loan to society members.
iv. Be responsible for the collection and return of all items on loan to members.
v. Research and recommend items to be added to the library.
vi. Prepare a handbook for their successor.
c. No member of committee may profit financially from their involvement in the society.
d. Election to committee shall constitute an agreement on the part of the elected to execute their duties to the highest degree of proficiency while upholding the integrity of the Society.
And so, for the last time, that’s all from us!
The LitSoc Committee ’11/’12